Meetings and events, coordinated end to end.
Traveltrust takes the stress out of planning your next sales kickoff, board meeting, company retreat or any other type of group that needs travel arrangements.
What we do
Whether it is a board meeting for ten or a conference for hundreds, we handle your group travel from start to finish. Every service below is tailored to your event.
Hotel Sourcing and Negotiations
We find hotels that suit your group and negotiate directly on your behalf, securing competitive rates, room blocks and the terms that protect you if numbers change. Our existing hotel relationships mean better value from the start, and sourcing comes at no extra cost to you.Flights
We coordinate flights for your whole group, whether they are travelling from one office or twenty, making sure everyone arrives on time and within budget. As plans evolve, we manage name changes, additions and cancellations so you do not have to.Emergency Support
If flights are cancelled or plans change at the last minute, our team is on hand to rebook, reroute and keep your group moving. You have one point of contact who already knows your event, so problems are solved quickly and calmly.VIP Services
For senior leaders, speakers and guests of honour, we arrange meet and greet services, private airport suites and executive car transfers, so they arrive relaxed and ready to go.Reporting and Manifests
Weekly reports keep you up to date on bookings and spend as your event takes shape, followed by a full summary and unused ticket report once it is complete. Arrival and departure manifests show exactly who is landing when, making transfers, check-ins and welcome plans far easier to organise on the day.
The details, taken care of
Event Profile
We start by building a profile for your event, covering arrival times, approval processes and budgets, so every booking fits your plans from the outset.
Online Registration Link
A personalised link for your attendees to register their travel details, saving you from chasing names, dates and preferences by email.
Group Flight Fares
For groups of ten or more travelling from the same city, we source group fares, which can offer better value and more flexibility on names and numbers.
Unused Ticket Tracking
We track every unused ticket throughout your event, so credits can be reused and nothing goes to waste.
Questions we are asked about this
Do you charge for hotel sourcing?
No. Sourcing comes at no extra cost to you, and our existing hotel relationships mean better value from the start.
What happens if our numbers change?
We negotiate terms that protect you if numbers change, and we manage name changes, additions and cancellations for your group's flights so you do not have to.
What if flights are cancelled or plans change at the last minute?
Our team is on hand to rebook, reroute and keep your group moving. You have one point of contact who already knows your event, so problems are solved quickly and calmly.
How do we know who is arriving when?
Arrival and departure manifests show exactly who is landing when, and weekly reports keep you up to date on bookings and spend as your event takes shape.
Business travel, handled properly.
Find out how we can make your travel simpler, safer and better value. Leave your details and one of our team will be in touch shortly.